We take the care of your personal data seriously.
This privacy notice is here to explain how the personal data you supply to us is collected and used.
We ensure that we use your information in accordance with all applicable laws concerning the protection of personal information.
Below we will explain:
If you have any questions at any time about data privacy please contact us at firstname.lastname@example.org.
1. Who are we
The STEM Project is a registered limited company in the United Kingdom. A collection of experienced and knowledgeable freelancers consisting of; teachers, speakers, industry experts, EdTech brands and education designers creating content and solutions for clients serious about inspiring next generation across a variety of careers based on subjects taught in mainstream education within the UK. Clients are from sectors including, but not limited to, business/industry, education (schools, colleges, universities) think tanks and government.
As a team, we are dedicated to raising the aspirations, engagement and achievements for young people studying STEM subjects and considering STEM careers
2. What information we collect about you
We will aim to collect only the information that we think is required, for the purposes on how it is stored and used.
We will collect and process personal data about you / your business / organisation when you interact with us.
The personal data we process may include:
As a freelancer for The STEM Project, we need to collect additional information to enable you are eligible in your application and suitability. The additional information you provide will be used for review, along with subject / programme alignment, team and client communication, project coordination, safeguarding, reporting and monitoring.
As a client of The STEM Project, we may need to collect additional information to meet your project requests/requirements. The additional information you provide will be used for review, along with communicating to freelancers to support your project/request, safeguarding, reporting and monitoring.
When you visit our website, we may collect technical information relating to your use of our website, including your browser type or the Internet Protocol (IP) address used to connect your computer to the internet. For more on this, see section 10, “Information about cookies”.
As the information we collect about you will be stored on our IT infrastructure, it may also be shared with our data processors who provide email, relationship management, anonymous analytics and storage services.
3. Why we collect that information
We collect your information for the following reasons
4. How we collect and store that information
We take appropriate technical and organisational measures to ensure that the information disclosed to us is kept secure, accurate, and up to date, and that it is kept only for as long as is necessary for the purposes for which it is used.
You should be aware that the use of the internet is not entirely secure, and although we will do our best to protect your personal data, we cannot guarantee the security or integrity of any personal information that is transferred from you or to you via the internet. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features such as encryption to try to prevent unauthorised access.
5. What we use your information for
We collect your data on the occasions listed in section 3, “Why we collect that Information”.
We use the information we have collected to deliver to you information and services connected with The STEM Project,
Send you information about our services, projects and activities which may be of interest to you via marketing emails you subscribe to.
Where we have asked for your consent, we may use your image, quotes, project input / output / case study in our marketing materials. Please note that where information has been used in printed material, it will not be possible for this to be withdrawn.
Where you have agreed to share your information for research purposes on your account, we may provide your information to our funders and research partners for research purposes.
Where you are providing a service to us we will use your information for administrative, reporting and management purposes.
Safeguarding purposes - keeping young people and vulnerable adults safe.
6. On what lawful basis we use your information
We have a lawful basis for collecting your data as set out in section 3, “Why we collect that Information”, and for using the data for the purposes described in section 5, “What we use your information for”.
Lawful basis may include:
7. Who we share your information with
We will never exchange or sell your information to any third party.
We may look to use data processors as third parties, who will provide elements of services for us. We would have contracts in place with any data processor. This means that could not do anything with your personal information unless we had instructed them to do it. They would hold it securely and retain it for any period we would instruct.
Please see below what we, and a third party processor, would do with data and will update this table regularly.
Our and Third party processor activity
IT service providers
STEM Ambassadors / Industry Experts
Partners / Clients
Venues and Supporters
Employer / Professional Institution / Scheme
We may share your information with other relevant organisations if you are asked and you agree that your information can be shared in that way, or we have a legal obligation to do so.
As part of the services offered by The STEM Project, the information you provide may be transferred to countries outside the European Economic Area. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. When transferring your information outside of the EU in this way, we take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected.
8. How long we keep your information for
We keep your information for no longer than is necessary for our purposes, or for any period required by law, for example for compliance with HMRC requirements, if this is longer. What is necessary will depend on the reason for which the information was collected.
Maximum retention periods
6 months – short term business use e.g unsuccessful applications, requests for information, project enquiries.
2 years after successful application, the last activity – engagements such as completed projects, events, surveys, freelancers who have not done contributed to the business.
Regulatory lifetime - Data assets, normally related to finance or HR, which are required to be held to comply with other legislation or regulatory requirements.
If you have any questions about how long we keep your information, contact us at email@example.com
9. Your rights
Right of access — you have a right to ask us to confirm whether we are processing information about you, and to request access to this information.
Right to rectification — it is your responsibility to verify that the information held is up to date. We may also update some information if we identify it as out of date, for example a DBS Certificate number. You may ask us to rectify information you think is inaccurate, and you may also ask us to remove information which is inaccurate or incomplete. If you inform us that your personal data is inaccurate, we will inform any relevant third parties/processors with whom we may have shared your data with so that they may update their own records.
In order to ensure we do not hold any out of date information for clients and freelancers, we will regularly contact you to follow up on information.
Right of portability — you have a right to obtain your personal data from us and reuse it for your own purposes.
Right to be forgotten —You have a right to seek the erasure of your data, for example where it is no longer necessary for us to continue holding or processing your personal data. This right is not absolute, as we may need to continue processing this information to comply with a legal obligation.
If at any time you decide that you wish to no longer be listed as a freelancer or a client of ours from website you can do so by emailing firstname.lastname@example.org quoting ‘Delete my web profile / information' in the subject line. If you are engaged in an active project/event, your account will not be deleted until this has finished.
Right to restriction — you have a right to ask us to restrict our processing of your information if:
You can always unsubscribe from any marketing emails, there is a link at the bottom of each email.
Accessing your personal information — you can find out if we hold any personal information by making a ‘subject access request’. If we do hold information about you we will:
To make a request for any personal information we may hold or exercise any of your rights, you need to put the request in writing addressing, it to: The Data Protection Officer, The STEM Project, 66 West Street, Wellingborough, Northants, NN8 4LU or email@example.com
We may ask for your help in locating specific information and confirming your identity. We will act in accordance with your instructions as soon as reasonably possible, and there will be no charge.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone / virtual conferencing.
Our use of your data processed in the UK is regulated by the Information Commissioner. You have a right to report any of your concerns about our use of your data to the Information Commissioner’s Office.
10. Information about how cookies are used on this website
Find out more about how to manage cookies.
Measuring website usage (Google Analytics and Go Daddy)
We use Google Analytics software (Universal Analytics) and Go Daddy software to collect information about how you use our website. We do this to help make sure the site is meeting the needs of its users and to help us make improvements.
Google Analytics and Go Daddy stores information about:
These cookies do not collect or store your personal information (for example your name or email address) so this information can’t be used to identify who you are. We do not allow Google or Go Daddy to use or share our analytics data.
Google Analytics sets the following cookies.
12. How to contact us about your data
Data rights are human rights and we are determined to fairly and fully honour yours.
You can unsubscribe at any time or just get in touch with any questions, comments, or instructions regarding your information by emailing firstname.lastname@example.org or writing to: The Data Protection Officer, The STEM Project, 66 West St, Wellingborough, Northants, NN8 4LU